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How we redefined CNFPT's knowledge management

Building and launching WikiTerritorial with XWiki-all-in-one spaces for knowledge, articles, news

Taille
10k utilisateurs
Hébergement Hybrid

Prérequis

Online community to support the development and distribution of educational resources

The CNFPT (National Center for the Management of Territorial Service) supports local authorities and their employees in their public service mission. It designs, provides, and manages the training of all officers from the territorial public service, organizes competitive examinations, professional exams, and monitors and anticipates changes in local professions.

Founded in 1987, the institution's mission is to support the development of civil servants and local authorities. It guarantees monitoring and analyzing it by carrying out qualitative and quantitative studies for agents, elected officials, and territorial authorities. It also runs skills and expertise centers to monitor and forecast public policies, professions, and training offerings, drawing on a network of professionals, practitioners, and experts.

The CNFPT (National Center for the Management of Territorial Service) chose XWiki for the implementation of a knowledge and news base, about local administration.

The context

The CNFPT needed a public website to exchange and share information and learning resources, considering "informing is already learning". Two main fields of the local administration are tackled on the website: the public services missions and the territorial news.

The project was created for local agents, to assist them in their daily work, but also for anyone who wishes to stay informed on the activity of local authorities.

Needs

CNFPT's needs were:

  • information organization and the ability to quickly retrieve it

  • allowing exchange and interaction with the website's users and visitors

  • checking the information through a system of content moderation

  • allowing the visitors to stay up to date, via news, RSS feeds (predefined list), a calendar, and records

The solution

The solution proposed by XWiki SAS was based on the following services:

  1. installation and setup of a farm of wikis

  2. customization of the graphic standards

  3. features development and customization:

    • creation of graphically elaborated, dynamic homepages
    • creation of different models of structured data and of a consistent layout
  4. customization of the RSS feeds widget to display information coming from external sources

  5. creation of a moderation system before the document's publication: some privileged members have the opportunity to propose ideas / key issues. When a document is proposed, the moderators/administrators can accept, reject or delete the document. An alert is sent to the creator and any member may propose additional content to the concepts / key issues already created and published

  6. creation of a system of wiki pages export in "books" customized for the user

  7. creation of a system of automatic annotation of documents from the CNFPT dictionary: the website offers a list of keywords, which are still growing (more than 1500 entries). These keywords, when detected in the concepts / key issues are automatically annotated and the annotations are updated and provide access to the definitions.

The results

  • 1750 page viewson average, per day
  • 60.000 page viewson average, per month
  • 75.000 Peak of viewsin March 2012