Features for enterprise knowledge management
Built for flexibility and control
XWiki delivers enterprise-grade knowledge management capabilities that scale from small teams to large organizations. Get the full range of features found in proprietary tools, enhanced by the freedom of open source.
Collaborate on pages in real time. Easily create and share knowledge, keep content continuously up-to-date, and ensure everyone stays aligned with the latest information.
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Real-time editing
With built-in collaborative editing, teams can work on the same page simultaneously and see updates instantly, from anywhere.
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WYSIWYG editor
The real-time WYSIWYG editor combines Markdown flexibility with rich text formatting for intuitive content creation. Easily add images, videos, and macros with the / command.
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Comments
Add feedback exactly where it matters, enrich it with images, and keep discussions contextual and easy to follow with comment threads and quotes.
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Real-time notifications
Instantly alert teammates when you tag them or assign tasks, and make sure no important update goes unnoticed. Help your team stay informed, react faster, and collaborate more effectively.
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Unlimited version history
Track every change. Compare versions. Restore any page at any time. With XWiki’s unlimited version history, you maintain full transparency while safeguarding your team’s knowledge from accidental loss.
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Attachments
Keep all your resources in one place with Attachments. Add files as downloads or create and edit office files directly in Attachments. Upload with drag-and-drop or quickly reuse existing files with the Attachment Picker.
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User mentions
Use @ mentions to instantly notify teammates and keep conversations moving. Quickly tag users with auto-completion.
Confluence migration
Switch from Confluence with confidence. Safely migrate your data, users, structure, and history, and benefit from an open and adaptable knowledge management platform.
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Confluence Migration Toolkit
Simplify your move from Confluence. With the dedicated Confluence Migrator, ready-to-use macros, and ongoing support, the toolkit ensures a seamless transition for your organization and your teams.
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Compatible macros
Maintain continuity with macro compatibility. XWiki supports most Confluence macros with equivalents, helping you avoid broken pages and keep your content fully functional.
Confluence Migrator (Pro)
for a seamless migration
Confluence-specific
bridge macros
All the Pro Apps
and Pro Macros
Long-term technical support*
*core product, all Pro Apps & extensions
Compare XWiki with Confluence
Bring structure to your wiki pages. Organize and present data consistently, improve clarity, and make your knowledge easier to manage and reuse.
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Hierarchical structure
Organize your knowledge under the form of dedicated spaces (such as wikis and sub-wikis), page trees, children pages, and notes, all in one place.
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Live data
Display and manage live data with interactive tables and cards. Use filtering, sorting, pagination, and in-line editing to keep information organized and always up-to-date.
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Forms
Structure information in a clear and consistent way with forms. Instead of free text, you can fill in predefined fields when editing a page. This makes content easier to organize, find, and reuse.
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Templates
Work smarter with reusable structures. Enable your teams to create consistent content and keep information aligned over time with built-in or custom templates.
Secure and scale your enterprise knowledge management. Control access with granular rights, connect seamlessly with your existing tools, and simplify access through flexible authentication methods.
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Fine-grained permissions
Control and define permissions by wiki, space, page, or group, and assign rights like view, edit, delete, administer with precision, and more. Keep sensitive content protected while enabling the right people to collaborate confidently.
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Users and groups management
Add, update, or remove members at any time, organize them into groups. Simplify access control across your wiki while ensuring the right people have the right level of access.
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Multiple authentication methods
Connect XWiki with LDAP through different services such as Active Directory and Microsoft Entra ID, or enable SSO to centralize authentication. Reduce password fatigue, streamline onboarding, and ensure consistent, secure access for all users.
“We are using XWiki after being disappointed with other open-source wikis. The abilities to insert Markdown posts, link to LDAP, and fine-grained access controls were some of the major reasons to switch to XWiki. We love the nested spaces. [...]”
Adapt XWiki to your needs and build a platform that evolves with your organization. Extend its capabilities with ready-to-use extensions and RESTful APIs. Tailor the UI and navigation to fit your company's brand and your workflows.
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Over 900 ready-to-use extensions
Enhance your knowledge base with XWiki’s ready-to-use extensions. Tailor the platform to your needs and enrich your workspace, so teams can stay flexible, productive, and innovative.
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Hundreds of RESTful APIs
Build powerful integrations with XWiki’s RESTful APIs. Access content, manage data, and automate tasks across your tools with flexibility and control.
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Full UI customization
Customize themes, logos, and the overall look and feel to create a consistent user experience. Your platform can feel familiar, professional, and aligned with your organization.
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Comprehensive, customizable navigation
Make navigation simple and intuitive. Adjust menus, hierarchy, and layout to match your way of working. Help users access the right information without friction.
Integrations
Integrate seamlessly with your existing ecosystem.
Collaborate on documents, manage projects, track insights.
From local teams to global enterprises, XWiki scales effortlessly. Multi-wiki support, optimized performance, and multilingual capabilities keep everything running smoothly.
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Multi-wiki support
Manage multiple wikis from a single platform. Create separate spaces for teams, projects, or clients, each with its own configuration and access.
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Localization
Collaborate in your own language. XWiki offers UI translations in 41 languages, making it easy for global teams to share knowledge beyond language barriers.
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Automatic translation
Simplify multilingual content creation. Leverage external machine translation services to translate and share information effortlessly.
“XWiki was able to offer an effective, ergonomic, and scalable tool. Everyone is sure to find and share reliable and up-to-date information in a few clicks.”
Move your knowledge freely. Import from multiple sources and export to standard formats, making knowledge easier to share, migrate, and reuse.
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Import from multiple formats
Import from Office, XWiki pages, other wiki content, Excel, or CSV to centralize knowledge and keep everything accessible in one place.
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Export to multiple formats
Take your content anywhere. Export to multiple formats like PDF, ODT, RTF, XML, or HTML for easy sharing and long-term access.
Beyond standard collaboration software
XWiki goes beyond standard collaboration software with additional capabilities that help you track insights, share updates, and keep teams aligned.
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Analytics
Optimize your platform with real insights. Use the Analytics Application (Pro) to understand usage patterns, refine content, and ensure your knowledge stays relevant and effective.
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Blog
Use the Blog Application to communicate, share knowledge, and foster engagement across your organization.
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Flash messages
Deliver timely updates with ease. Use the Flash Messages Application (Pro) to broadcast important information and keep everyone aligned.
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Out-of-the-box Activity dashboard
Build dashboards anywhere, personalize them per user or team, and easily arrange widgets with drag-and-drop simplicity.
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File Manager
Store and access everything in one place. The File Manager Application lets you organize folders, handle files easily, and view a wide range of file types directly in your wiki.